Administrative Manager

Administrative Manager

About this job
POSITION SUMMARY:
This is the head of the Administrative Section with ultimate responsibility for overseeing the support services to ensure the group businesses run smoothly. The Administrative Manager is directly responsible for the planning and implementation of the most efficient administrative procedures and directing the activities of the Admin Team in the coordination and management of the daily support operations of the company.
The Administrative Manager leads a team of professionals to complete a range of administrative duties in different departments and must be well-versed in departmental procedures and policies and should be able to actively discover new ways to do the job more efficiently. She/he works within general methods and procedures and exercises considerable independent judgment to select proper courses of action.
The work requires a good knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques, personnel policies, and procedures.
RESPONSIBILITIES

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Formulate current and long-range programs, plans, and policies for departmental programs
• Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, buildings and grounds maintenance, engineering and safety programs
• Monitor inventory of office and academic supplies and the purchasing of new material with attention to budgetary constraints
• Manage schedules and deadlines
• Recruit and train personnel and allocate responsibilities and office space
• Direct and oversee all aspects of the Administrative functions of the organisation
• Coordinate activities by scheduling work assignments, setting priorities, and directing the work of Admin Team.
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians, carpenters, bricklayers, plumbers, etc.)
• Establish and maintain strong relationships with Executive Management Team so as to identify their needs and seek full range of business solutions
• Ensure operations adhere to policies and regulations
• Supervises the revision of rules, regulations, and procedures to meet changes in law and policy
• Develop and implement standard operating procedures in business operations and activities
• Prepare Budgets for the Administrative Department, and monitor costs and expenses to assist in budget preparation
• Develops budget recommendations for operating expenditures and/or capital outlay for both equipment, human resource, materials and utilities required by the Company
• Ensure the smooth and adequate flow of information within the Company to facilitate other business operations
• Keep abreast with all organizational changes and business developments
• Accomplish the department’s human resource strategies by determining accountabilities, communicating and enforcing values, policies and procedures; implement recruitment, selection, orientation, coaching, counselling, disciplinary, and communication programs; plan, monitor, appraise, and review job contributions to ensure maximum efficiency
• Maintain administrative records, prepare reports, and compose work correspondence that meet the expected high professional standards
• Represent management before employee groups, administrative bodies, and at official meetings with government organs, training institutions, and professional organizations.
• Any other tasks within the realm of the job as may be assigned from to time

QUALIFICATIONS AND REQUIREMENTS

• At least holder of the BSc/BA in Business Administration or related field
• Proven experience as Administration Manager with clear and traceable work history. Proven leadership skills and qualities will be preferable to educational qualifications
• Experience and proficient in Microsoft Office and Excel Worksheets
• In-depth understanding of office management procedures and departmental and legal policies
• Must be Familiar with financial and facilities management principles

PERSONAL ATTRIBUTES

• Strong Interpersonal skills, ability to communicate and manage well at all levels of the organisation and with staff at other locations essential
• Excellent organizational and multitasking abilities
• Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses
• High level of integrity and dependability with a strong sense of urgency and results-orientation

Interested Candidates should email their CVs to admin@divineconnectionsrecruitment.com or gerry@divineconnectionsrecruitment.com not later than close of business Tuesday 9th August, 2016